SCHOOL PROPERTIES DISPOSAL PROCEDURE

I. This section applies only to surplus property which has a greater value than $5000.00.

    The Board will determine when personal property (supplies, materials, equipment), as distinguished
    from real property, is obsolete or no longer of use to the school unit and to declare it surplus.

    Procedures for disposal of surplus personal property having a value greater than $5000.00 shall be in
    accordance with the following:

    A. Other municipal departments are to be informed in writing of property declared surplus and are to
        have first option to purchase. The charges for municipal purchases shall be determined by the
        Superintendent after consultation with the Board.

    B. Surplus property, including books, to be offered for sale shall be disposed of by sealed bid, public
        auction or public sale. Public notice of any sale of surplus property shall be given at least one    
        week in advance of an auction, sale or opening of sealed bids.

    C. Any surplus property, which is offered for public sale and is not sold, may be disposed of in a
        manner deemed advisable by the Superintendent including donation to non- profit agencies.

    D. Any property determined to be worthless, or for any reason considered to be inappropriate for    
        sale, shall be disposed of in a manner the Superintendent and Principal deem appropriate.

    E. Any school unit identification borne by surplus property shall be removed or be further identified,
        when feasible, to indicate the intended disposition and surplus nature (i.e. “SOLD BY”
        “SURPLUS”).

II. This section applies only to surplus property having a value equal to or less than $5000.00 as
    determined by the Superintendent after consultation with the Principal.

    A. The Superintendent after consultation with the Principal will determine when personal property, as
        distinguished from real property, is obsolete/no longer of use to the school.

    B. The disposal of personal property as described above shall be carried out by the Principal with   
        the advice and consent of the Superintendent.

    C. Library books, textbooks, instructional materials and instructional equipment are to be disposed  
        of by a means most likely to offer promise of continuing educational benefit, first to students of
        Beals Elementary School, then to citizens of the Town of Beals.

    D. Disposal of the above may take place by first offering 8th grade level books and materials, etc. to
        8th graders, 7th grade to 7th graders and so on, free of charge.

    E. Failing to dispose of said items by the methods outlined in Section II - C and D or deciding that    
        such methods are inappropriate for a given item, the Superintendent and the Principal are    
        authorized to employ methods as described in Section I – B/C/D.

All revenues, which result from the sale of surplus property, shall be credited as miscellaneous income or donated to the school except in those instances where the law requires otherwise.

Legal Reference: TITLE 20-A MSRA, SECTION 7

DATE ADOPTED: July 1, 2003